RFP INTAKE

Request a corporate group quote.

If you are comparing vendors, the brief should do some of the work for you. Send the scope, the decision deadline, and the budget guidance so we can return a polished response that is easy to compare.

Request a Group Quote See what to include
Built for procurement teams, finance, operations, executive assistants, and leadership groups comparing travel vendors.
Editorial thesis

A good RFP should make comparison easy.

Procurement-ready briefs work best when the scope is clear enough to compare against other vendors without extra decoding.

We can help turn a rough request into a polished quote response that feels at home beside larger agencies while staying practical for your team.

What we handle

Vendor comparison stage

Tell us whether you are collecting quotes, shortlisting, or ready to award.

Group size and traveller mix

Share the approximate headcount and whether the group is mixed across offices or roles.

Destination or scope

Say whether the request is for a retreat, conference, executive trip, or a broader scope.

Budget guidance

Per person, total budget, or approval ceiling works well if you have it.

Decision deadline and procurement notes

Add the date you need quotes back and any vendor requirements or process notes.

Who it is for

Who usually owns this request

These briefs usually come from the people who need a polished response that can be compared internally without extra translation.

  • Procurement teams
  • Finance and operations leads
  • Executive assistants and office managers
  • Founders and leadership teams
  • Event and travel coordinators
  • Teams attending conferences or trade shows
  • Companies planning Mexico retreats or group getaways
Problems we prevent

What slows RFPs down

The biggest delays usually come from missing scope, unclear comparison criteria, or no decision deadline.

No vendor comparison stage
Group size not explained
Scope too broad to quote fairly
Budget hidden or only implied
Approval path not clear
Requirements scattered across email threads
One internal employee becoming an unpaid travel coordinator
Budget surprises from missing details
Group meals, meeting space, and dietary needs being handled too late
Our process

How we respond to an RFP

01

Review the brief

We look at the scope, the deadline, and what the comparison needs to prove.

02

Clarify the quote

If anything is missing, we tighten the scope before pricing gets messy.

03

Build the response

We shape the quote so it is clear, polished, and easy to present internally.

04

Stay available

If procurement or the decision committee has follow-up questions, we stay close.

05

Protect the Outcome

We stay focused on the real purpose of the trip: getting people there, keeping the experience smooth, and making the organizer look prepared.

Sample trip types

Common quote scenarios

Group quote for a company retreat

Conference and event travel quote

Executive travel comparison

Multi-city team quote

Vendor comparison for a resort program

Not sure yet

Franchise or dealer reward trip

Corporate group travel with multiple departure cities

These are quote scenarios, not fixed packages. The right response depends on the scope, vendor stage, and decision timeline.

Explore corporate travel services

Jump to the intake sections

What to include in the brief

Jump to the procurement details that make quotes easier to compare.

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Who usually owns this request

See who this intake is built for inside the company.

Jump there

What slows RFPs down

Read the gaps that usually slow a quote process down.

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FAQ

See plain answers to the most common procurement questions.

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Request a group quote

Go straight to the intake form when you are ready to send the brief.

Jump there

If your program is centred on Vancouver itself, see our Vancouver DMC services for local ground support, transfers, and destination logistics.

Inquiry form

Need a polished quote response?

Tell us the vendor stage, scope, and deadline. We will return a quote path that is easy to compare and easy to present internally.

Ideal for procurement, finance, operations, executive assistants, and leadership teams comparing vendors.
FAQ

RFP questions, answered plainly

What should we include in the brief?
The most useful brief covers vendor comparison stage, group size, destination or scope, budget guidance, decision deadline, and any procurement notes that change the quote.
Can you respond while we are still comparing vendors?
Yes. That is often the best time to ask. If you share the comparison stage, scope, and deadline, we can return a polished response that is easier to compare against other vendors.
What if we only have a rough scope right now?
That is fine. A rough brief is still useful if you can share the group size, origin cities, destination or event scope, and the budget range you are working within.
Can you work with procurement or a decision committee?
Yes. We can adapt the response to procurement requirements, internal approval steps, and the information your decision committee needs to compare options fairly.
Can you handle multi-city departures or mixed group logistics?
Yes. If the group is splitting across offices or departure cities, tell us early so we can quote the routing and coordination properly.
Do you work with companies outside Vancouver or BC?
Yes. We are based in British Columbia, but we can help companies and travellers beyond Vancouver depending on the trip requirements.
Is this the same as regular corporate travel management?
Not exactly. We are not trying to replace a giant corporate booking platform. Our strength is advisor-led planning for retreats, incentive trips, conference and event travel support, and complex executive or family-business travel where judgment and coordination matter.
Final CTA

If you are comparing vendors, send the brief.

A clear RFP gets a stronger quote. We can help turn a rough request into a polished response that looks at home beside larger agencies.

Request a Group Quote